1. Exhibition Jewelers Association Show 2008, Jaipur.
   
   
2. Definition The Exhibition shall mean the Jewelers Association Show. The "Exhibitor" shall mean the party to whom space has been allotted in the exhibition completing all formalities and the 'Organizers' shall mean (Jewelers Association Show Organizing Committee).
   
   
3. Objectives Among others the following:
   • To promote Gems & Jewellery trade and Industry of Rajasthan within and outside India.
   • To create awareness about the potential of this industry
   • To set up research and training facilities.
   • To create job opportunities at rural & urban level.
   • To initiate social projects.
   • To undertake projects for enhancement of gemstones & upgrading automation.

   The Jewelers Association is a Not-for-Profit-Organization. It is incorporated under Rajasthan Non Trading Companies Act 1960 and is also registered under section 12A of the Income Tax Act 1961
   
   
   

4. Participation Charges
   For Jewelers Association members Rs. 8000/- per sq.m. +12.24% service tax or as applicable.
   For others Rs. 8,500/- per sq.m. + 12.24% service tax or as applicable.
   For Machinery Section Rs. 5,000/- per sq.m. + 12.24% service tax or as applicable.
   10% extra will be charged for two side open booth.
   
   Security Deposit: 10% of cost of booth(s) or Rs. 10,000 whichever is higher.
   The organizers reserve all rights to accept or refuse any application to take part in the exhibition or regarding displaying any exhibits. All decisions of the organizers to such effect shall be final. No reason for any such decision shall be given and no claim or objection from any exhibitor in relation to this shall be entertained. The Organizers reserve all rights to cancel the exhibition (show)before the exhibition date without compensation to the exhibitor and the exhibitor hereby waives all rights, actions and claims whatsoever for compensation under this contract or otherwise in such event, provided that the organizer shall refund 90% payment made by the exhibitor to the organizer in relation to the exhibition without interest.
   
   
5. Withdrawal from Participation
   An exhibitor canceling or reducing his space reserved, cancellation charges will be applicable on the total stall rent as per the following scale. If cancelled on or before May 1st, 2008, 25% deduction i.e. 75% refunds. If cancelled between May 1st, 2008 to June 30, 2008, 50% deduction i.e. 50% refund. If cancelled on or after July 1st, 2008 100%deduction i.e. no refund. The scale of charges will apply only from the date the organizers receive written notice by letter. In addition to this scale the exhibitor will be liable for any specific Cost incurred on his behalf by the organizers. These terms can’t be waived under any circumstances.
   
   
6. Space allocation and use
   (a) The organizers reserve all powers to allocate booths in any manner they deem fit and all decisions to such effect shall be final. The exhibitor has no right of refusal if the allotted stall in one of its option.
   (b) The booths will be allotted by a draw of lot, in case more applications are received then the available stalls, the draw of lots will be done based upon size of the stall and preferences.
   (c) The organizers also reserve the right to change, withdraw or otherwise deal with exhibition space allocated to an exhibitor or change the date and/or venue of the exhibition. Even if such matters have been confirmed and in such circumstances the contract between the organizers and the exhibitor shall continue to bind the parties as appropriate.
   (d) By signing this contract, exhibitors are deemed to have signed and agreed to the terms and conditions of the letter of lien included in the JAS 2008 exhibitor's manual.
   (e) The organizers reserve the power to close any machine or device and remove it any time before or during the exhibitions, if in the opinion of the organizers, such machine or device is dangerous, or is not in accordance with any regulation provided hereinafter or, If the exhibitor or its representative fails to observe and comply with any of these regulations. The organizers may remove any such exhibitor or his representatives misbehaving at the exhibition center with reasonable force, if necessary at the expense of the exhibitors, without the organizers being liable for any loss or damage which may be occurred by or through such removal; and any sums of money which may have been paid by the exhibitors for rent and charges shall not be refunded.
   
   
7. Booths & Exhibits
   (a) Shell scheme booths are all of uniform design including the fascia
   board with the Exhibitors name. No alterations or additions should be made to the standard fascia and lettering by the exhibitor.
   (b) The exhibitor may employ his own contractor to erect and decorate his booth but the detailed plan of the booth must be submitted to the organizers for approval at least 30 days before the opening of the exhibition. No alteration may be made
   without the consent of the organizers after the approval by the organizers of the design.
   (c) No booth should be designed to go beyond 11 ft in height. Exhibits and displays should not exceed this limit. No display will be done outside the limits of the booth area.
   (d) The exhibitor using his own workers or contractors, to erect, decorate or dismantle his booth is responsible for the removal of all waste and rubbish resulting from such erection or dismantling from the exhibition hall before the opening of and after the exhibition period according to the arrangements of the organizers. No storage facilities shall be provided for packing cases, surplus materials or other property of the exhibitor.
   (e) The exhibitor must closely observe the following rules with the organizers official contractor before the commencement of the works :
   
   1. No posters, wallpapers, paint, drilling or nails or screws may be applied to or used on the existing panel.
   2. All standard shells are framed with high quality aluminum and exhibitor must not screw, drill or nail on any of these frames. The exhibitor shall be liable for all losses, damages and costs resulting from a breach.
   3. The exhibitor may apply single or double-sided tapes on existing panel.
   4. No glue, scotch tape, self adhesive paper, screws, nails, spikes, pins or paint should be used on floors, walls, pillars or on any part of the exhibition hall.
   5. All containers, packing items and any other articles not for display must be removed from the exhibition halls before the day of opening.
   6. No pressurized containers may be used in the exhibition hall without the prior approval of the organizers.
   7. Spray painting of stand panels with oil based paints and any inflammable material inside the wall is strictly prohibited. Redecorating of booth during exhibition time is strictly prohibited.
   8. Please also note:
   
   (i) No side show will be allowed to any exhibitor.
   (ii) No ushers can be used for soliciting entry at any booth
   (iii) No fashion show and models will be allowed inside & outside the venue.
   (iv) No music system will be allowed to play
   (v) Height of booth should not be more than 11 feet.
   
   
8. Electrical Work
   (a) All electrical works shall be carried out by the official contractor appointed by the organizers and all charges thereof shall be paid by the exhibitor . Any design or plan of electrical installation must be submitted to the organizers for approval by their appointed engineer at least 20 days before the commencement of on-site works. No installation works can be carried out without the express permission of approved engineer.
   (b) The electrical supply is for single phase; 210-230 volt and electrical current of higher voltage of 3 phases will be supplied only subject to prior permission and arrangement with the organizers.
   (c) Electricity will be supplied only through the organizers or electrical contractors appointed by the organizers. No multi plug is allowed to be used by an exhibitor.
   (d) Any extra lighting requirement must be conveyed to organizers before 15 July, 2008 All lights (extra) are subject to the availability of supply. No changes will be made while the exhibition takes place.
   (e) For raw space : Exhibitors are required to submit drawing of electrical work to be approved by Engineers of organizer, exhibitor will be liable for any kind of risk if the exhibitor fail to comply all the rules.
   
   
9. Additional Accessories
   Exhibitor should inform the organizers for the additional accessories like furniture, showcase and chairs by 1st June ,2008.
   
   
10. Moving In and out of the Exhibition Centre
    (a) The organizers shall provide each exhibitor with a schedule for the moving in and out of the exhibits and decoration items, which must be strictly followed. In the process of moving the exhibitor must arrange for the authorized representative to be present at his booth to receive the goods as the organizers are unable to accept on anybody's behalf, nor are responsible for the subsequent safe keeping of any items.
    (b) All exhibits and decoration material shall be removed immediately after the exhibition according to the arrangement of the organizers. All the exhibits and decoration material left behind shall be deemed forsaken. The cost incurred for the removal of any such items shall be borne by the exhibitor.
    (c) All goods must be carried by rubber tyro, trolleys over protective boarding.
    
    
11. Sub-letting
    The exhibitors must not transfer, dispose or part with or otherwise sublet the whole or part of his site whether for financial consideration or otherwise. The exhibitor must, if he is an agent distributor or licensee, state at the time of contract the names of principals to be represented. This does not prohibit an exhibitor displaying the products of a principal for whom he is an agent, distributor or so licensee with the prior written permission of the organizers.
    
    
12. Application Forms
    The stall booking application form must be submitted from 11am on 20th Jan. 2008 up to 5pm on 15th February 2008 at JAS Office. Incomplete forms may be rejected. The final list of booth allotted will be placed at JAS office on or before 31st March, 2008.
    
    
13. Terms of Payments
    The application form must be submitted along with payment of Rs. 25,000/- per booth. The balance payment must be paid within 10 days of booth allotment. All payments must be made by crossed cheque / DD payable at Jaipur in favour of 'Jewellers Association Show.
    
    
14. C&F Agent
    The organizers shall appoint an official agent for handling, clearing and forwarding exhibits. The Exhibitors are required to contact the agent directly for utilizing their services. No other handling agent will be allowed to operate inside the venue.
    
    
15. Insurance & Liability
    Exhibitors are advised to obtain insurance cover against all risk. It is clearly understood that the organizers stand indemnified by the Exhibitors in respect of any loss or damage to property due to theft, fire or flood or injury etc., to any person as well as third party claims.
    
    
16. Lien on Exhibits
    The organizers reserve the right to retain all or any of an Exhibitor's goods/exhibits as collateral till all the dues including charges for services, damages, or penalties, if any, are settled by the Exhibitors. Any costs for retention of the collateral will also have to be paid by the Exhibitors.
    
    
17. Binding Terms of Contract
    The submission of the application shall be deemed as confirmation of participation and acceptance of these terms of contract by the Exhibitor. The contract becomes effective as soon as the organizers have confirmed the allotment of space to the applicant. Dispute if any, will be subject to Jaipur jurisdiction.
    
    
18. Supplementary rules & Regulations
    All rules and regulations detailed as well as any further rules framed by the organizers from time to time and circulated to all exhibitors shall be deemed
    to be Terms of contract and shall be binding on all exhibitors.
    
    

Schedule of Stalls